Job Description
We are seeking a highly organized and professional Weekend Administrative Assistant to join our growing team in Chicago, IL. This is an immediate hire opportunity for a detail-oriented individual to support our operations during critical weekend hours. You will play a pivotal role in ensuring our office runs smoothly, maintaining a premium standard of service for our clients and partners.
In this position, you will be responsible for managing front-desk operations, coordinating schedules, and handling administrative tasks with a high degree of accuracy. We offer a competitive hourly rate, a collaborative work environment, and the opportunity to grow within a reputable firm.
Responsibilities
- Manage high-volume email correspondence and weekend inquiries with precision and professionalism.
- Schedule and coordinate complex weekend appointments, meetings, and conference rooms.
- Oversee general office operations, including supply inventory management and filing system organization.
- Prepare detailed weekly reports and perform accurate data entry for management review.
- Greet clients and visitors, ensuring a welcoming, professional, and secure environment.
- Assist with light accounting tasks, including expense tracking and invoice verification.
- Answer incoming calls and direct them to the appropriate department or personnel.
Qualifications
- High school diploma or GED required; Associate’s degree in Business Administration preferred.
- Minimum of 1-2 years of proven administrative experience in a corporate or professional setting.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Exceptional organizational skills with a keen attention to detail and accuracy.
- Strong written and verbal communication abilities.
- Reliable and flexible; ability to work weekends (Saturday & Sunday) as required.