Job Description
Are you an organized professional seeking a rewarding work-life balance? Apex Administrative Services is looking for a dedicated Weekend Administrative Assistant to join our dynamic team. This role is available for candidates in Baltimore, MD and supports our operations in Virginia, offering a truly flexible schedule to fit your lifestyle.
We are seeking a detail-oriented individual who thrives in a fast-paced environment and enjoys making a tangible impact during the critical weekend hours. As a Weekend Admin, you will be the backbone of our operations, ensuring seamless communication and organization for our valued clients and team members.
Responsibilities
- Front Desk Management: Manage the front desk operations, including answering high-volume phones and professionally greeting all visitors and clients.
- Communication & Correspondence: Process incoming and outgoing mail, packages, and faxes with strict attention to detail and timeliness.
- Scheduling & Coordination: Assist in scheduling appointments, managing the executive calendar, and coordinating logistics for weekend team events.
- Document Preparation: Prepare reports, presentations, and general correspondence using the Microsoft Office Suite.
- Data Entry: Maintain accurate electronic and physical records, ensuring data integrity and confidentiality.
- Office Support: Perform general clerical duties such as filing, inventory checks, and assisting department heads with special projects.
Qualifications
- Education: High school diploma or GED required; Associate’s degree or certification in Office Administration is a plus.
- Experience: Proven experience as an administrative assistant, receptionist, or office clerk.
- Technical Skills: Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Communication: Excellent verbal and written communication skills with a professional demeanor.
- Time Management: Ability to work independently and manage time effectively during weekend shifts.
- Reliability: Must be dependable and available for the assigned weekend shifts.