Job Description
Join our dynamic team in Oakland as a Weekend Administrative Assistant and become the backbone of our office operations! We're seeking a detail-oriented professional to manage critical support functions during our high-traffic weekend shifts. This role offers a unique opportunity to work in a fast-paced environment while maintaining work-life balance. If you thrive on organization and excel in customer-facing roles, this position is your gateway to growth in office administration.
Responsibilities
- Manage front desk operations including visitor check-in, call routing, and mail distribution
- Coordinate weekend meeting schedules and conference room logistics
- Process and organize confidential documents with strict attention to compliance
- Assist with digital filing systems and maintain accurate record-keeping
- Provide exceptional customer service to internal and external stakeholders
- Support inventory management for office supplies and equipment
- Collaborate with weekday staff to ensure seamless operational continuity
Qualifications
- Minimum 2 years of administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Ability to multitask in a fast-paced environment
- High level of discretion with sensitive information
- Flexibility to work weekends (Saturday/Sunday) with potential holidays
- Associate's degree or relevant certification preferred