Job Description
Join our dynamic team as a Weekend Administrative Assistant at Portland Municipal Services. This critical role ensures seamless office operations during weekend hours, supporting our community-focused initiatives. You'll be the cornerstone of our weekend operations, handling essential administrative tasks with precision and professionalism while contributing to our mission of exceptional public service.
Responsibilities
- Manage incoming communications and direct inquiries to appropriate departments
- Coordinate weekend schedules, meetings, and facility reservations
- Maintain accurate digital and physical filing systems
- Process administrative paperwork and support departmental reporting
- Assist with public inquiries and provide exceptional customer service
- Support event logistics and weekend facility management
- Perform data entry and basic bookkeeping tasks
Qualifications
- Minimum 2 years administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Strong organizational and multitasking abilities
- Excellent written and verbal communication skills
- Ability to work independently with minimal supervision
- High school diploma or equivalent required
- Previous government or municipal experience preferred
- Valid Ohio driver's license (if local travel required)