Job Description
Join our dynamic team as a Weekend Administrative Assistant in Oakland, CA. This pivotal role ensures seamless office operations during weekend hours, supporting high-profile clients and executive teams. Enjoy a flexible schedule while making a tangible impact in a collaborative environment. Competitive compensation and growth opportunities await dedicated professionals.
Responsibilities
- Manage executive calendars and coordinate complex scheduling across multiple time zones
- Handle confidential correspondence, documents, and sensitive information with discretion
- Process expense reports, invoices, and financial documentation accurately
- Oversee office inventory and coordinate supply procurement logistics
- Serve as primary weekend contact for client communications and vendor coordination
- Maintain digital filing systems and ensure data integrity across platforms
- Coordinate travel arrangements and prepare comprehensive itineraries
Qualifications
- Minimum 3 years of administrative experience in corporate or executive settings
- Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to work independently with minimal supervision
- Discretion in handling confidential information
- Valid California driver's license and reliable transportation
- Experience with office management software (e.g., Asana, Trello)