Job Description
Join the dynamic team at the City of Austin as a Weekend Administrative Assistant! This critical role ensures seamless office operations during high-traffic weekend shifts, supporting our mission to deliver exceptional public services. You'll be the cornerstone of weekend administrative functions, handling everything from citizen inquiries to document management with precision and professionalism. Enjoy a flexible schedule while making a tangible impact in our vibrant community. Apply today to become an integral part of Austin's municipal operations!
Responsibilities
- Manage multi-line phone systems and direct citizen inquiries to appropriate departments
- Process and distribute incoming mail, documents, and packages with strict confidentiality protocols
- Maintain digital filing systems and ensure accurate record-keeping for weekend transactions
- Coordinate meeting logistics, including room reservations and equipment setup for weekend events
- Assist with travel arrangements and expense reports for weekend staff
- Support data entry tasks for weekend permit applications and service requests
- Collaborate with weekday teams to ensure continuity of administrative workflows
Qualifications
- High school diploma or equivalent; associate's degree preferred
- Minimum 2 years of administrative support experience in a fast-paced environment
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to work independently with minimal supervision
- Valid Texas driver's license and reliable transportation
- Experience with government or municipal systems preferred