Job Description
We're seeking a highly skilled Administrative Assistant to join our dynamic team in Baltimore! This urgent opening requires a proactive professional with exceptional organizational abilities to support daily office operations. You'll be the backbone of our office, ensuring seamless communication and efficient workflows. If you thrive in fast-paced environments and excel at multitasking, apply now to become an integral part of our growing organization.
Responsibilities
- Manage calendars, schedule appointments, and coordinate complex travel arrangements
- Handle incoming communications, including calls, emails, and correspondence
- Prepare and edit documents, reports, and presentations with precision
- Oversee office supplies inventory and procurement processes
- Coordinate meetings and take detailed minutes for action items
- Support HR functions including onboarding and records management
- Perform data entry and maintain confidential digital filing systems
Qualifications
- 3+ years of administrative support experience in professional settings
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional written and verbal communication skills
- Proven ability to prioritize tasks and meet tight deadlines
- High attention to detail with strong organizational aptitude
- Associates degree or equivalent professional certification required
- Experience with office management software (e.g., Asana, Trello)