Job Description
Join our dynamic team as a Weekend Administrative Assistant and become the backbone of our Jacksonville operations! This vital role ensures seamless office support during peak weekend hours while maintaining our high standards of efficiency and client service. If you thrive in fast-paced environments and excel at multitasking, this position offers the perfect blend of structure and flexibility. Enjoy competitive compensation, a collaborative culture, and the opportunity to make tangible impacts while balancing your work-life schedule.
Responsibilities
- Manage incoming communications via phone, email, and in-person inquiries with professionalism and accuracy
- Coordinate weekend scheduling, appointments, and calendar management for department heads
- Prepare and distribute confidential reports, presentations, and correspondence
- Maintain digital and physical filing systems with meticulous attention to detail
- Assist with onboarding processes for weekend staff and contractors
- Support inventory management and office supply procurement
- Process expense reports and assist with basic bookkeeping tasks
Qualifications
- High school diploma or equivalent; Associate's degree preferred
- 2+ years of administrative support experience in a fast-paced environment
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills and ability to prioritize competing tasks
- Strong written and verbal communication abilities
- Experience handling confidential information with discretion
- Ability to work independently with minimal supervision
- Flexibility to adapt to changing priorities and deadlines