Job Description
Join our dynamic team at Miami Coastal Services as a Weekend Administrative Assistant and become the backbone of our weekend operations! This pivotal role ensures seamless office support during peak weekend hours, maintaining our commitment to exceptional client service. We're seeking a detail-oriented professional to manage correspondence, coordinate schedules, and maintain organized systems in our vibrant downtown Miami office. Enjoy flexible weekend hours while making a tangible impact on our daily operations. If you thrive in fast-paced environments and excel at multitasking, this is your opportunity to grow with a leading administrative services provider.
Responsibilities
- Manage incoming calls and correspondence, ensuring prompt client communication
- Coordinate weekend staff schedules and calendar appointments
- Process and file confidential documents with strict attention to detail
- Prepare and distribute essential reports and correspondence
- Maintain inventory of office supplies and equipment
- Support facility coordination for weekend events and meetings
- Assist with data entry and record-keeping tasks
- Collaborate with weekday team for seamless workflow continuity
Qualifications
- Minimum 2 years of administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Ability to work independently with minimal supervision
- Experience handling confidential information with discretion
- Flexibility to work Saturdays and Sundays (8 AM - 5 PM)
- High school diploma or equivalent required; associate's degree preferred