Job Description
Are you organized, detail-oriented, and ready to make an impact on a weekend? Apex Office Solutions is seeking a dedicated Administrative Assistant for our weekend operations in Tucson, AZ.
We are looking for a proactive professional to join our team and ensure our office runs smoothly even when the rest of the world is resting. This is a fantastic opportunity for someone seeking work-life balance with a competitive hourly rate.
Why Join Us?
- Competitive hourly pay ($18 - $22/hr).
- Weekend-only schedule (Saturday & Sunday).
- Reliable, steady employment in a professional environment.
- Opportunity for growth within the organization.
What You Will Do:
As our Weekend Administrative Assistant, you will be the backbone of our operations during off-hours. You will handle daily administrative tasks, assist with special projects, and ensure our office maintains a high standard of professionalism.
Responsibilities
- General Office Management: Answer incoming phone calls, greet visitors, and manage the front desk operations during weekend hours.
- Correspondence: Process incoming and outgoing mail, draft emails, and manage office correspondence efficiently.
- Data Entry: Accurately update and maintain digital and physical records, databases, and filing systems.
- Calendar Management: Schedule appointments, coordinate meeting rooms, and prepare meeting materials for weekend stakeholders.
- Supply Management: Monitor office supply levels and place orders to ensure the weekend team has everything they need.
- Support Projects: Assist other departments with ad-hoc administrative tasks and special projects as needed.
Qualifications
- Experience: Minimum of 1-2 years of experience in an administrative or office support role.
- Availability: Must be available to work weekends (Saturday and Sunday) consistently.
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook) and basic computer skills.
- Communication: Excellent verbal and written communication skills with a professional demeanor.
- Organization: Strong organizational skills with the ability to prioritize tasks in a fast-paced environment.
- Education: High school diploma or equivalent required; Associate’s degree preferred.