Job Description
Join Our Dynamic Team at Apex Office Solutions!
We are seeking a friendly and organized Entry Level Receptionist to join our growing team in Cleveland. If you are looking for a rewarding career with a flexible schedule and opportunities for growth, we want to hear from you. We pride ourselves on providing top-notch administrative support to our clients and maintaining a welcoming environment for all visitors.
In this role, you will be the first point of contact for our clients and visitors, ensuring a professional and positive experience. We offer a supportive work culture where your contributions are valued, and you can develop essential skills in office management and customer service.
Responsibilities
- Greet and Welcome Guests: Provide a warm and professional welcome to all visitors, clients, and vendors, directing them to their destination or the appropriate personnel.
- Phone Management: Answer, screen, and forward incoming calls in a courteous and efficient manner, taking accurate messages when necessary.
- Administrative Support: Perform general clerical duties including data entry, filing, copying, and scanning documents to ensure office operations run smoothly.
- Scheduling: Assist with scheduling appointments and meetings, ensuring calendars are managed effectively.
- Mail Management: Receive and distribute incoming mail and packages in a timely manner.
- Inventory Management: Assist in maintaining office supplies inventory and placing orders as needed.
- Customer Service: Address inquiries from employees and clients professionally and resolve issues to the best of your ability.
Qualifications
- Education: High school diploma or equivalent required; Associate's degree in Business Administration or related field is a plus.
- Experience: Previous experience in a receptionist or administrative support role is preferred, but we are willing to train motivated Entry Level candidates.
- Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and basic computer skills.
- Communication: Excellent verbal and written communication skills with a professional telephone manner.
- Organization: Strong organizational skills with the ability to multitask and prioritize tasks effectively in a fast-paced environment.
- Flexibility: Ability to adapt to changing schedules and work shifts as needed.
- Professionalism: A positive attitude and a customer-first mindset.