Job Description
Join our dynamic team as a Weekend Administrative Assistant in San Jose, CA! This role is perfect for organized professionals seeking flexible weekend hours while supporting critical office operations. You'll be the backbone of our weekend activities, ensuring seamless administrative support for our clients across Northern California. Enjoy competitive compensation, a modern work environment, and opportunities for career growth within our established administrative services firm.
Responsibilities
- Manage incoming communications and route inquiries to appropriate departments
- Coordinate weekend schedules, appointments, and meeting logistics
- Maintain accurate digital and physical filing systems
- Process invoices, expense reports, and financial documentation
- Assist with onboarding and training for weekend staff
- Prepare correspondence, reports, and presentation materials
- Support inventory management and office supply procurement
Qualifications
- Minimum 2 years administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word)
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Ability to work independently with minimal supervision
- Experience with scheduling software (e.g., Calendly, Doodle)
- High school diploma or equivalent required; Associate's degree preferred