Job Description
Join our dynamic team at Coastal Business Solutions as a Weekend Administrative Assistant! This role offers the perfect blend of structure and flexibility for professionals seeking weekend work in Jacksonville's thriving business district. You'll be the cornerstone of our weekend operations, ensuring seamless office functions while enjoying weekday freedom. Our modern, collaborative environment values work-life balance and offers growth opportunities for dedicated team members.
Responsibilities
- Manage incoming communications including calls, emails, and correspondence with exceptional professionalism
- Coordinate weekend schedules, appointments, and meeting logistics using advanced calendar management
- Prepare, edit, and distribute critical documents including reports, presentations, and financial records
- Oversee office inventory, supply maintenance, and equipment coordination
- Support department heads with data entry, record-keeping, and confidential document management
- Act as primary weekend liaison for vendor relationships and service provider coordination
- Execute travel arrangements and expense processing for executive team
Qualifications
- Minimum 2 years administrative support experience with weekend shift availability
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail in high-pressure environments
- Strong written and verbal communication abilities
- Proven experience handling confidential information with discretion
- Associates degree in Business Administration or related field preferred
- Experience with Salesforce or CRM systems highly desirable