Job Description
We're seeking a dynamic Office Assistant to join our Charlotte team immediately! This is a full-time, urgent hire position for a proactive professional who thrives in fast-paced environments. You'll be the backbone of our office operations, ensuring seamless administrative workflows while supporting our executive team. If you're organized, detail-oriented, and ready to make an immediate impact, we want to hear from you!
Responsibilities
- Manage calendars, schedule appointments, and coordinate complex travel arrangements
- Handle incoming communications including calls, emails, and correspondence
- Prepare and distribute professional documents, reports, and presentations
- Oversee office inventory management and procurement processes
- Coordinate meetings and events including logistics and materials preparation
- Maintain digital and physical filing systems with strict confidentiality
- Provide exceptional customer service to clients and visitors
Qualifications
- Minimum 2 years of administrative support experience
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to multitask and prioritize in high-pressure situations
- Professional demeanor and confidentiality standards
- High school diploma or equivalent; associate degree preferred