Job Description
Join our dynamic team as an Office Assistant in Jacksonville, FL! We're seeking a detail-oriented professional to provide essential administrative support across our fast-paced operations. This urgent hiring opportunity offers immediate placement with competitive benefits and career growth potential. Perfect for candidates with 1+ years of experience in office environments who thrive in collaborative settings.
Responsibilities
- Manage daily office operations including mail processing, supply inventory, and equipment maintenance
- Coordinate calendars, schedule appointments, and arrange travel logistics for executives
- Prepare, edit, and distribute professional correspondence and reports
- Handle confidential data entry with 98% accuracy in CRM and accounting systems
- Support HR functions onboarding new hires and maintaining personnel files
- Assist with vendor management and invoice processing
- Act as primary point of contact for internal and external communications
Qualifications
- Minimum 1 year administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to multitask priorities
- Strong written and verbal communication abilities
- Associates degree in Business Administration or related field preferred
- Experience with scheduling software and basic bookkeeping
- Ability to maintain confidentiality and exercise discretion
- Valid Florida driver's license required for occasional errands