Job Description
Join our dynamic team immediately as a full-time Administrative Assistant at Coastal Business Solutions Inc. in Virginia Beach. We're seeking a highly organized professional to support our operations with precision and efficiency. This urgent opening offers competitive compensation, comprehensive benefits, and immediate start date. If you excel in multitasking, possess exceptional communication skills, and thrive in a fast-paced environment, we want to hear from you today!
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating meetings
- Handle incoming communications including emails, calls, and correspondence
- Prepare and edit documents, reports, and presentations using Microsoft Office Suite
- Organize and maintain digital and physical filing systems
- Assist with onboarding new employees and HR documentation
- Coordinate travel arrangements and expense reports
- Support department heads with special projects and data analysis
Qualifications
- 3+ years of administrative assistant or office support experience
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Ability to manage multiple priorities with strict deadlines
- Associate's degree or equivalent professional certification
- Experience with office management software (e.g., Salesforce, QuickBooks)
- High attention to detail and confidentiality standards
- Proactive problem-solving abilities