Job Description
Join our dynamic team at Coastal Business Solutions Inc. as an Administrative Assistant in Long Beach, CA! We're urgently seeking a highly organized professional to support our fast-paced office operations. This full-time role offers competitive compensation, growth opportunities, and a collaborative environment. If you excel in multitasking and thrive in administrative support, we want to hear from you!
Responsibilities
- Manage executive calendars, schedule appointments, and coordinate meetings
- Handle incoming communications via phone, email, and in-person interactions
- Prepare and edit documents, reports, and presentations using Microsoft Office Suite
- Oversee office inventory, procurement, and vendor relationships
- Assist with onboarding processes and maintain employee records
- Support department heads with special projects and data analysis
- Ensure compliance with company policies and confidentiality standards
Qualifications
- Minimum 3 years of administrative support experience
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Ability to prioritize tasks in a fast-paced environment
- Associate's degree or relevant certification preferred
- Experience with office management software (e.g., Asana, Trello)
- Proven problem-solving and adaptability skills