Job Description
We're urgently seeking a detail-oriented Administrative Assistant to join our dynamic team in Virginia Beach. This flexible-schedule position offers the perfect opportunity to support our executive operations while maintaining work-life balance. If you thrive in fast-paced environments and possess exceptional organizational skills, we encourage you to apply immediately.
Responsibilities
- Manage calendars, schedule appointments, and coordinate complex travel arrangements
- Prepare and distribute professional correspondence, reports, and presentations
- Oversee office supplies inventory and procurement processes
- Act as primary point of contact for internal and external communications
- Coordinate meetings and maintain detailed meeting minutes
- Support department heads with confidential administrative tasks
- Maintain digital and physical filing systems with strict confidentiality
Qualifications
- Minimum 3 years of administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Proven ability to multitask and prioritize competing deadlines
- High level of discretion and professionalism
- Associates degree in Business Administration or related field preferred
- Experience with scheduling software (e.g., Calendly) required