Job Description
We're seeking a dynamic Administrative Assistant to join our fast-paced team in Baltimore! This urgent opening requires a highly organized professional to support our executives with critical daily operations. You'll be the backbone of our office, managing calendars, coordinating meetings, and ensuring seamless workflow. If you thrive in a deadline-driven environment and excel at multitasking, we want to hear from you immediately! Immediate start available.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex meeting logistics
- Prepare and edit professional correspondence, reports, and presentations
- Coordinate travel arrangements and expense reports with precision
- Act as primary point of contact for internal and external communications
- Organize and maintain digital filing systems with strict confidentiality protocols
- Support onboarding processes and new hire documentation
- Assist with special projects requiring advanced research and data compilation
Qualifications
- Minimum 3 years administrative support experience in professional settings
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Exceptional organizational skills with meticulous attention to detail
- Proven ability to manage competing priorities in high-pressure environments
- Strong written and verbal communication skills
- Experience with calendar management across multiple executives
- Professional demeanor with confidentiality and discretion
- Bachelor's degree or equivalent professional certification preferred