Job Description
Join our dynamic team in Philadelphia as an Urgent Hire Receptionist with strong data entry capabilities! We're seeking a polished professional to serve as the first point of contact for our clients while maintaining accurate digital records. This hybrid role combines exceptional customer service with precise administrative support in a fast-paced corporate environment. Immediate start available for qualified candidates who thrive in deadline-driven settings. Enjoy competitive compensation, comprehensive benefits, and career growth opportunities in the heart of Philadelphia's business district.
Responsibilities
- Manage multi-line phone system, screening calls, and routing inquiries to appropriate departments
- Perform accurate data entry for client information, schedules, and correspondence using CRM systems
- Coordinate meeting logistics and conference room reservations for executive staff
- Process incoming/outgoing mail and packages with meticulous tracking
- Assist with office supply inventory and equipment maintenance requests
- Support HR functions including onboarding paperwork processing and benefits administration
- Maintain confidential client and employee records with HIPAA/GDPR compliance
Qualifications
- Minimum 2 years receptionist or administrative experience with data entry focus
- Proficient in Microsoft Office Suite (Outlook, Excel, Word) and CRM systems
- Proven ability to type 60+ WPM with 99%+ accuracy in data entry tasks
- Exceptional verbal/written communication skills with professional phone etiquette
- Ability to multitask in high-pressure situations while maintaining composure
- Experience with scheduling software (Calendly, Acuity) preferred
- High school diploma or equivalent; associate degree preferred