Job Description
We're urgently seeking a detail-oriented Office Assistant to join our dynamic team in Philadelphia. This critical role supports daily operations with precision and professionalism, ensuring our office runs seamlessly. If you thrive in fast-paced environments and excel at multitasking, we want to hear from you!
Responsibilities
- Manage incoming communications via phone, email, and in-person inquiries
- Coordinate calendars, schedule appointments, and arrange travel
- Maintain digital and physical filing systems with meticulous organization
- Prepare reports, presentations, and correspondence using Microsoft Office Suite
- Procure office supplies and manage inventory control
- Support onboarding processes for new hires
- Assist with special projects as directed by management
Qualifications
- Minimum 2 years of administrative support experience
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Proven ability to prioritize tasks in high-pressure situations
- Associates degree or relevant certification preferred
- Experience handling confidential information with discretion
- Knowledge of office equipment (printers, scanners, multi-line phones)