Job Description
Join our dynamic team in San Jose! We're urgently seeking a highly organized Local Administrative Assistant to support our fast-paced office operations. This is a critical role requiring immediate availability to ensure seamless administrative workflows. You'll be the backbone of our office, managing daily operations with precision and professionalism. If you thrive in a collaborative environment and excel at multitasking, we want to hear from you! Apply now to become an integral part of our growing organization.
Responsibilities
- Manage calendars, schedule appointments, and coordinate complex meeting logistics
- Handle incoming communications (phone, email, mail) with exceptional professionalism
- Maintain accurate digital and physical filing systems for departmental records
- Process expense reports, purchase orders, and vendor invoices with meticulous attention to detail
- Coordinate office supplies inventory and equipment maintenance requests
- Support HR functions onboarding new hires and maintaining personnel files
- Act as primary liaison between departments to ensure operational alignment
Qualifications
- Minimum 3 years of administrative support experience in office environments
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing deadlines
- Strong written and verbal communication abilities
- Associate's degree or equivalent professional certification preferred
- Experience with office management software (e.g., Asana, Trello)
- Ability to maintain confidentiality and handle sensitive information discreetly