Job Description
Join our vibrant downtown Nashville team as the first point of contact for our growing organization! We're seeking a polished Executive Receptionist to deliver exceptional client experiences while managing complex administrative workflows. This full-time role offers competitive compensation, professional development opportunities, and a collaborative environment in Music City's bustling business district.
Responsibilities
- Manage multi-line phone system with professional call routing and message handling
- Coordinate executive calendars, appointments, and complex travel arrangements
- Process incoming/outgoing mail, packages, and office supplies inventory
- Oversee visitor reception including badge issuance and meeting room coordination
- Assist with onboarding tasks including equipment setup and orientation materials
- Collaborate with HR on documentation and compliance procedures
- Prepare executive correspondence and maintain digital filing systems
Qualifications
- Associate degree or 3+ years of professional receptionist experience
- Expertise in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional communication and interpersonal skills
- Ability to manage competing priorities with calm professionalism
- Experience with scheduling software (Calendly, Doodle, etc.)
- Discretion handling confidential information and sensitive situations
- Proven problem-solving abilities with attention to detail