Job Description
Join our dynamic team as a Local Administrative Assistant in San Jose! We're urgently hiring a detail-oriented professional to support our fast-paced office operations. This full-time role offers competitive compensation, comprehensive benefits, and immediate start. If you thrive in collaborative environments and possess strong organizational skills, we want to hear from you!
What We Offer:
- Competitive hourly rate + performance bonuses
- Health, dental, and vision insurance
- 401(k) with company match
- Professional development opportunities
- Modern downtown office with flexible hours
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating meetings
- Handle incoming communications (phone, email, mail) with professionalism
- Prepare, edit, and distribute confidential documents and reports
- Coordinate office logistics including supplies, equipment, and vendor relationships
- Assist with onboarding new hires and maintain HR records
- Support departmental projects with data entry and research tasks
- Implement office procedures to enhance operational efficiency
Qualifications
- Minimum 2 years administrative support experience required
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to multitask in fast-paced environments
- Discretion handling sensitive information
- Associate's degree or relevant certification preferred