Job Description
Join our dynamic Philadelphia team as an Administrative Assistant in this immediate hiring opportunity. We're seeking a detail-oriented professional to support our local operations with exceptional organizational skills and proactive support. This urgent opening requires someone who can thrive in a fast-paced environment and deliver outstanding administrative excellence.
Our ideal candidate will be the backbone of daily operations, ensuring seamless workflows and contributing to our mission of efficient local service delivery. If you're ready to make an immediate impact in Philadelphia's administrative landscape, apply today!
Responsibilities
- Manage calendars, appointments, and meeting logistics for department heads
- Process incoming/outgoing correspondence and maintain digital filing systems
- Coordinate travel arrangements and expense reports with precision
- Support onboarding processes for new local staff members
- Act as primary point of contact for internal and external stakeholders
- Prepare professional reports, presentations, and documentation
- Assist with special projects and community outreach initiatives
Qualifications
- Minimum 2 years administrative support experience in a local government or corporate setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Strong organizational abilities with attention to detail
- Ability to handle confidential information with discretion
- Proven problem-solving and multitasking capabilities
- Associate degree or equivalent professional certification required