Job Description
Join our dynamic team at Northwest Solutions Group as an Administrative Assistant and become the backbone of our operations! We're seeking a highly organized professional to support our executive team with exceptional administrative support in our downtown Seattle headquarters. This immediate opening offers a competitive salary package, comprehensive benefits, and opportunities for growth in a collaborative environment. If you thrive in fast-paced settings and possess exceptional multitasking abilities, apply today!
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex travel arrangements
- Prepare, edit, and distribute confidential correspondence, reports, and presentations
- Oversee office operations including supply inventory, equipment maintenance, and vendor relationships
- Act as primary point of contact for internal and external communications via phone, email, and in-person
- Coordinate departmental meetings, prepare agendas, and maintain detailed meeting minutes
- Process expense reports, invoices, and purchase orders ensuring financial accuracy
- Support onboarding processes by preparing new hire materials and orientation schedules
Qualifications
- Associate's degree in Business Administration or related field (or equivalent experience)
- Minimum 3 years of progressive administrative support experience in corporate environments
- Expert proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills with attention to detail
- Proven ability to manage competing priorities and meet deadlines in high-pressure situations
- Discretion and confidentiality when handling sensitive company information
- Experience with calendar management systems (e.g., Microsoft Bookings, Calendly)