Job Description
Join our dynamic team at Mesa Administrative Solutions as a Local Administrative Assistant with urgent hiring needs! We're seeking a detail-oriented professional to support our operations in Mesa, AZ. This full-time role requires exceptional data entry skills and administrative expertise to ensure seamless office operations. If you thrive in a fast-paced environment and possess strong organizational abilities, we encourage you to apply immediately. Our competitive compensation package includes benefits and growth opportunities.
Responsibilities
- Accurately enter, update, and maintain data in CRM and database systems
- Manage digital filing systems and ensure proper document organization
- Process invoices, expense reports, and purchase orders with precision
- Coordinate calendars, schedule meetings, and arrange travel logistics
- Handle incoming communications via phone, email, and in-person inquiries
- Prepare reports, correspondence, and presentations using MS Office Suite
- Assist with onboarding processes and new employee paperwork
- Support department heads with special projects as needed
Qualifications
- Minimum 2 years of administrative support experience with data entry focus
- Proficiency in MS Office Suite (Excel, Word, Outlook) and Google Workspace
- Typing speed of 50+ WPM with 95%+ accuracy in data entry tasks
- Strong organizational skills with attention to detail and confidentiality
- Ability to multitask and prioritize tasks in a fast-paced environment
- Associate's degree or relevant certification preferred
- Experience with CRM systems (e.g., Salesforce, HubSpot) highly valued
- Proven problem-solving abilities and initiative-taking mindset