Job Description
We are seeking a highly organized and welcoming Receptionist to join our dynamic team in Long Beach, CA. This is an urgent hiring opportunity for a professional who thrives in a fast-paced environment. We offer a flexible schedule and a supportive workplace culture dedicated to excellence.
Key Responsibilities:
As the face of our company, you will ensure every visitor has a positive first impression. You will be responsible for managing the front desk, handling communications, and providing essential administrative support to our staff.
Responsibilities
- Greet and welcome guests warmly and professionally, ensuring a high standard of customer service.
- Answer and direct incoming phone calls to the appropriate personnel or take detailed messages.
- Manage the company calendar, schedule appointments, and coordinate meeting room logistics.
- Perform general office duties including mail sorting, data entry, and maintaining office supplies inventory.
- Process incoming and outgoing faxes and emails as needed.
- Assist in filing and organizing physical and digital documents for easy retrieval.
- Act as the first point of contact for clients and visitors.
Qualifications
- High school diploma or equivalent (GED) required.
- Minimum of 1-2 years of experience in a receptionist or administrative support role.
- Excellent verbal and written communication skills with a professional telephone manner.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and basic computer skills.
- Strong interpersonal skills with the ability to multitask in a busy office setting.
- Ability to adapt to a flexible schedule and occasional evening shifts if required.