Job Description
We are seeking a highly organized and proactive Administrative Assistant to join our dynamic team in Chicago, Illinois. If you thrive in a fast-paced environment and excel at juggling multiple priorities, we want to hear from you. This is an urgent hire for a key position supporting our executive leadership.
Why Join Us?
- Competitive salary and comprehensive benefits package.
- Opportunity to work with a diverse and professional team.
- Modern office environment in the heart of downtown Chicago.
As the Administrative Assistant, you will be the backbone of our office operations, ensuring smooth communication and efficient workflow.
Responsibilities
- Calendar & Scheduling: Manage complex calendars, coordinate meetings, and arrange travel itineraries for senior staff.
- Communication: Serve as the primary point of contact for incoming calls and emails, directing inquiries appropriately.
- Document Management: Prepare, proofread, and edit reports, presentations, and correspondence with a high degree of accuracy.
- Office Administration: Oversee office supplies inventory, process invoices, and maintain a clean and organized workspace.
- Event Coordination: Assist in planning and executing company events, meetings, and client visits.
- Data Entry: Maintain accurate digital and physical records, filing systems, and databases.
Qualifications
- Education: High school diploma or GED required; Associate’s degree or certificate in Office Administration preferred.
- Experience: Minimum of 2-3 years of administrative experience in a corporate setting.
- Skills: Proficient in Microsoft Office Suite (Excel, Word, PowerPoint) and Google Workspace.
- Communication: Excellent verbal and written communication skills with a professional telephone manner.
- Organization: Exceptional time management skills and the ability to prioritize tasks effectively under pressure.
- Software: Familiarity with CRM software or project management tools is a plus.