Job Description
We are a dynamic San Diego-based firm seeking a highly motivated Office Assistant to join our collaborative team. This urgent hiring opportunity offers a flexible schedule for candidates who thrive in fast-paced environments. You'll be the backbone of our operations, ensuring seamless administrative workflows while supporting executive teams and clients with professionalism and efficiency. If you're organized, tech-savvy, and ready to make an immediate impact, apply today!
Responsibilities
- Manage incoming communications (calls, emails, correspondence) with exceptional professionalism
- Schedule appointments, coordinate meetings, and maintain executive calendars
- Process and maintain confidential records with meticulous attention to detail
- Coordinate office logistics including supplies, equipment, and facilities management
- Prepare accurate reports, presentations, and correspondence using Microsoft Office Suite
- Support onboarding processes and new hire coordination
- Act as primary point of contact for vendor relationships and service requests
Qualifications
- Minimum 2 years of administrative or office support experience
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing tasks
- Strong written and verbal communication abilities
- Experience with calendar management and scheduling software
- Ability to handle confidential information with discretion
- High school diploma or equivalent; associate's degree preferred
- Flexible availability to accommodate business needs