Job Description
We're urgently seeking a detail-oriented Office Assistant to join our dynamic team in Boston, MA. This pivotal role combines administrative excellence with precise data entry responsibilities in a fast-paced financial services environment. If you thrive in organized settings and possess exceptional typing accuracy, this is your opportunity to make an immediate impact. Competitive salary + benefits package available!
Responsibilities
- Accurately input, update, and maintain confidential client databases using proprietary software
- Manage digital filing systems with strict adherence to data security protocols
- Process high-volume invoices and expense reports with 99%+ accuracy
- Coordinate complex calendars and logistics for 15+ executives
- Generate daily, weekly, and monthly performance reports using Excel/Google Sheets
- Serve as first point of contact for internal/external communications
- Assist with onboarding new hires including equipment setup and training
Qualifications
- Minimum 2 years proven data entry experience with 10,000+ keystrokes/hour
- Expert proficiency in Microsoft Office Suite (Excel pivot tables required)
- Associates degree in Business Administration or related field preferred
- Ability to maintain HIPAA/GDPR compliance in data handling
- Exceptional organizational skills with zero tolerance for errors
- Proven experience with CRM systems (Salesforce a major plus)
- Available for occasional overtime during peak periods