Job Description
We're urgently seeking dynamic Office Assistants to join our growing team across New York and Pennsylvania. This is a fantastic opportunity for organized professionals to provide essential administrative support in fast-paced environments. Enjoy competitive compensation, comprehensive benefits, and career growth opportunities. Apply now to become part of our award-winning organization!
Responsibilities
- Manage office calendars, coordinate meetings, and arrange travel logistics
- Handle incoming communications including calls, emails, and correspondence
- Maintain digital and physical filing systems with strict confidentiality
- Process invoices, expense reports, and purchase orders accurately
- Order office supplies and equipment inventory management
- Prepare reports, presentations, and documents using MS Office Suite
- Support HR functions including onboarding and records maintenance
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 2+ years of office administration or support experience
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Detail-oriented with high accuracy in data handling
- Ability to prioritize tasks in a fast-paced environment
- Experience with office equipment (copiers, scanners, phone systems)