Job Description
Join our dynamic team as a Night Administrative Assistant in Baltimore, MD. This critical role ensures seamless office operations during evening hours while supporting our city's administrative infrastructure. We offer competitive compensation, comprehensive benefits, and a collaborative environment focused on professional growth.
Responsibilities
- Manage incoming communications and prioritize urgent matters during night shift hours
- Coordinate document processing, filing, and record-keeping with strict confidentiality protocols
- Provide comprehensive clerical support to department heads and cross-functional teams
- Oversee office equipment maintenance and supply inventory management
- Assist with scheduling, calendar management, and travel arrangements for key personnel
- Prepare accurate reports, correspondence, and presentation materials
- Act as primary point of contact for overnight vendor deliveries and facility issues
Qualifications
- Minimum 2 years of administrative support experience in fast-paced environments
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
- Exceptional organizational skills with attention to detail and accuracy
- Strong written and verbal communication abilities
- Ability to work independently with minimal supervision during night shifts
- Valid Maryland driver's license preferred
- Experience with office management software (e.g., SAP, Oracle) highly desirable
- Flexibility to work weekends/holidays as required