Job Description
We're urgently seeking a detail-oriented Office Assistant to join our dynamic team in Jacksonville, FL! As the first point of contact for our clients and visitors, you'll be the heartbeat of our operations. This role offers competitive compensation, comprehensive benefits, and a supportive work environment where your contributions are valued. If you thrive in fast-paced settings and excel at multitasking, apply today to secure your position with one of Jacksonville's leading business service providers.
Responsibilities
- Manage incoming calls, emails, and correspondence with professionalism and efficiency
- Coordinate calendars, schedule appointments, and arrange travel logistics for executives
- Maintain organized digital and physical filing systems for documents and records
- Process invoices, expense reports, and payroll documentation accurately
- Assist with onboarding new hires and office supply inventory management
- Support event planning and meeting coordination for internal and external stakeholders
- Perform data entry and generate weekly/monthly administrative reports
Qualifications
- Minimum 2 years of office administration or executive support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Strong organizational abilities with meticulous attention to detail
- Proven ability to prioritize tasks and meet deadlines in high-pressure situations
- Associates degree in Business Administration or related field preferred
- Experience with office management software (e.g., QuickBooks, Salesforce)
- Valid Florida driver's license and reliable transportation