Job Description
Join our dynamic team as an Office Assistant in Chicago! We're urgently seeking a highly organized professional to ensure smooth daily operations in a fast-paced environment. This is a fantastic opportunity to grow your administrative career with competitive benefits and a supportive workplace culture. If you thrive in collaborative settings and excel at multitasking, apply today!
Responsibilities
- Manage incoming communications (calls, emails, mail) with professionalism and efficiency
- Coordinate calendars, meetings, and travel arrangements for executive staff
- Maintain digital and physical filing systems with meticulous attention to detail
- Process office supplies inventory and vendor orders
- Support HR functions onboarding new team members
- Assist with basic bookkeeping and expense report reconciliation
- Act as primary point of contact for facility maintenance requests
Qualifications
- Associate's degree in Business Administration or equivalent experience
- 3+ years in office administration or support roles
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word)
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Ability to handle confidential information with discretion
- Experience with office management software (e.g., Asana, QuickBooks)