Job Description
Join our dynamic Chicago team as an Office Assistant and become the backbone of our thriving business operations. We're urgently seeking a highly organized professional to support daily office functions and ensure seamless workflow. This is your opportunity to excel in a fast-paced environment while advancing your administrative career in the heart of the Windy City. Immediate start available!
Responsibilities
- Manage office calendars, scheduling appointments, and coordinating meetings
- Handle incoming communications including calls, emails, and correspondence
- Organize and maintain filing systems for digital and physical documents
- Assist with office supply inventory management and procurement
- Support HR functions including onboarding paperwork and record maintenance
- Coordinate travel arrangements and expense reports for staff
- Act as primary point of contact for visitors and vendors
Qualifications
- Minimum 2 years of administrative or office support experience
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication abilities
- Ability to multitask and prioritize in a fast-paced environment
- Associate degree or equivalent certification preferred
- Experience with office management software (e.g., Salesforce, Asana)