Job Description
Join our dynamic team in downtown Chicago as an Office Assistant! We're urgently seeking a detail-oriented professional to support daily office operations and ensure seamless administrative workflows. This is your opportunity to make an immediate impact in a fast-paced corporate environment while advancing your career in office support.
Responsibilities
- Manage incoming communications (calls, emails, mail) and prioritize urgent requests
- Coordinate calendars, meetings, and travel arrangements for executive staff
- Maintain digital and physical filing systems with meticulous attention to detail
- Process invoices, expense reports, and purchase orders accurately
- Support onboarding and training for new administrative staff
- Assist with office inventory management and supply procurement
- Collaborate with cross-departmental teams on special projects
Qualifications
- 3+ years of experience in administrative or office support roles
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to manage competing priorities
- Strong written and verbal communication abilities
- Associate's degree or equivalent professional certification required
- Experience with office equipment (printers, scanners, multi-line phones)
- Proven ability to maintain confidentiality in sensitive environments