Job Description
Join our dynamic team at CityScape Solutions as an Office Assistant and become the backbone of our Philadelphia operations! We're urgently seeking a detail-oriented professional to support our fast-paced environment. This role offers growth opportunities, competitive benefits, and the chance to work with innovative teams in the heart of Philly. If you're organized, tech-savvy, and thrive in collaborative settings, apply now!
Responsibilities
- Manage administrative tasks including scheduling, correspondence, and record-keeping
- Coordinate office operations: supply inventory, equipment maintenance, and vendor communications
- Support event planning and meeting logistics for cross-functional teams
- Handle confidential documents with discretion and maintain filing systems
- Assist with onboarding processes and new employee orientations
- Collaborate with IT departments to troubleshoot office technology issues
- Prepare reports, presentations, and financial documentation as needed
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 2+ years of office administration or support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Experience with office management software (e.g., Asana, QuickBooks)
- Ability to handle sensitive information with confidentiality
- Proactive problem-solving and adaptability in changing environments