Job Description
We're urgently seeking a highly organized Office Assistant to join our dynamic team in Jacksonville, FL. This is an immediate opportunity for a proactive professional to provide essential administrative support and ensure seamless office operations. If you thrive in fast-paced environments and excel at multitasking, apply now to become a vital part of our growing organization.
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings
- Handle incoming calls, emails, and correspondence professionally
- Maintain filing systems and digital documentation
- Process invoices, expense reports, and payroll data
- Order office supplies and manage inventory
- Support HR functions onboarding and records management
- Coordinate travel arrangements and logistics
Qualifications
- High school diploma or equivalent; associate degree preferred
- 2+ years administrative or office support experience
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Exceptional organizational and time-management skills
- Strong verbal and written communication abilities
- Ability to prioritize tasks in high-pressure situations
- Detail-oriented with accuracy in data handling
- Valid Florida driver's license (if occasional errands required)