Job Description
Join our dynamic Chicago team as a Local Office Assistant and become the backbone of our daily operations! We're urgently seeking a highly organized professional to ensure seamless office functionality in our downtown headquarters. This role offers growth opportunities within a supportive environment where your administrative expertise will directly impact business success. Enjoy competitive benefits, modern workspace, and the chance to work with industry leaders in the heart of Chicago.
Responsibilities
- Manage calendars, scheduling, and meeting coordination for executive team
- Handle incoming communications via phone, email, and in-person inquiries
- Maintain organized filing systems (digital and physical)
- Process office expenses, invoices, and purchase orders
- Coordinate office supplies inventory and vendor relationships
- Support onboarding processes for new staff
- Assist with event planning and meeting logistics
Qualifications
- Minimum 2 years administrative or office support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Ability to multitask in fast-paced environments
- Associate's degree or equivalent certification preferred
- Experience with office equipment (printers, scanners, etc.)