Job Description
Immediate opportunity for a dynamic Office Assistant to join our Chicago team! We're seeking a highly organized professional to provide critical administrative support and ensure smooth office operations. If you thrive in fast-paced environments and excel at multitasking, this is your chance to make an immediate impact. Join our collaborative culture where your contributions are valued and career growth is prioritized. Apply today – positions are filling fast!
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings across departments
- Handle incoming communications (phone, email, mail) with professionalism and discretion
- Maintain organized digital and physical filing systems for confidential documents
- Assist with office supply inventory, procurement, and vendor coordination
- Support event planning and logistics for internal/external meetings
- Perform data entry and basic bookkeeping tasks using Microsoft Office Suite
- Act as primary point of contact for visitor reception and inquiries
- Collaborate with team members to streamline administrative workflows
Qualifications
- Minimum 2 years of administrative support or office assistant experience
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Strong attention to detail and organizational abilities
- Ability to prioritize tasks and manage competing deadlines
- Professional demeanor with customer service orientation
- High school diploma or equivalent; associate degree preferred
- Experience with office equipment (copiers, scanners, multi-line phones)