Job Description
Join our dynamic team as a Local Administrative Assistant in Jacksonville, FL! We're urgently seeking a detail-oriented professional to support our office operations with precision and efficiency. This is a high-impact role offering career growth in a supportive environment. If you excel in multitasking and thrive in fast-paced settings, apply today to become an integral part of our growing organization.
Responsibilities
- Manage calendars, schedule appointments, and coordinate logistics for executives and teams
- Handle incoming communications, including calls, emails, and correspondence
- Prepare, edit, and distribute professional documents and reports
- Organize and maintain digital/physical filing systems for records management
- Coordinate office events, meetings, and travel arrangements
- Assist with onboarding processes and new employee orientation
- Support department heads with project coordination and deadline tracking
- Procure office supplies and manage vendor relationships
Qualifications
- Minimum 2 years of administrative support experience in a professional setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to prioritize tasks and manage competing deadlines
- Professional demeanor with strong interpersonal skills
- Associates degree or equivalent administrative certification preferred
- Experience with office management software (e.g., Asana, Trello) a plus