Job Description
Join our dynamic team immediately! We're urgently hiring a Local Administrative Assistant to support our Jacksonville operations. This is your chance to become an integral part of a fast-paced office environment where your organizational skills will shine. Our ideal candidate thrives in local community engagement and excels at maintaining seamless office workflows.
About the Role: As the frontline of our office, you'll manage daily administrative functions, coordinate with local stakeholders, and ensure our Jacksonville operations run efficiently. This position requires a proactive individual with a passion for local business support and exceptional multitasking abilities.
Responsibilities
- Coordinate office calendars, appointments, and meeting logistics for Jacksonville-based staff
- Manage local vendor relationships and procurement processes
- Prepare and distribute correspondence, reports, and confidential documents
- Support onboarding processes for new local hires
- Handle incoming communications (phone, email, in-person) for Jacksonville office
- Maintain accurate digital and physical filing systems
- Assist with community outreach event coordination
Qualifications
- Minimum 2 years administrative support experience in Jacksonville or similar local market
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Experience with local business networking protocols
- Ability to maintain confidentiality and handle sensitive information
- High school diploma or equivalent; associate degree preferred