Job Description
Join our dynamic team at CityScape Solutions as we expand our administrative footprint across Florida and California! We're urgently seeking a detail-oriented Local Administrative Assistant to support our Miami operations with exceptional organizational prowess and client-facing excellence. This hybrid role offers flexible scheduling options (8am-5pm or 10am-7pm) to accommodate diverse lifestyles while maintaining peak productivity. Perfect for career-driven professionals seeking impactful work-life balance in South Florida's thriving business district.
Enjoy competitive benefits including health insurance, paid time off, and professional development opportunities. Our collaborative environment champions growth and innovation – apply today to become part of Miami's administrative revolution!
Responsibilities
- Manage executive calendars, coordinate meetings, and handle travel arrangements for leadership team
- Process accounts payable/receivable, maintain financial records, and assist with budget tracking
- Serve as primary point of contact for internal/external communications via phone, email, and CRM systems
- Prepare confidential documents, presentations, and reports using Microsoft Office Suite
- Coordinate office operations including inventory management, vendor relationships, and facility maintenance
- Support HR functions including onboarding, scheduling, and compliance documentation
- Implement digital filing systems and ensure data security protocols are consistently followed
Qualifications
- Minimum 3 years administrative experience with proficiency in MS Office (Outlook, Word, Excel, PowerPoint)
- Proven ability to manage competing priorities with exceptional time management skills
- Strong written/verbal communication abilities with polished professional demeanor
- Associates degree in Business Administration or related field (Bachelor's preferred)
- Experience with QuickBooks or similar accounting software
- Ability to work independently with minimal supervision while maintaining team collaboration
- Flexibility to adapt to changing priorities and extended hours during peak periods
- Valid Florida driver's license and reliable transportation for occasional off-site duties