Job Description
We're seeking a dynamic Administrative Assistant to join our fast-paced downtown Baltimore team. In this critical support role, you'll be the backbone of our operations, ensuring seamless office functions and executive coordination. If you're a proactive professional with exceptional organizational skills and thrive in collaborative environments, we want to hear from you immediately!
Our ideal candidate will manage calendars, prepare confidential documents, and serve as the primary point of contact for internal and external stakeholders. This position offers competitive compensation, comprehensive benefits, and growth opportunities within a forward-thinking organization.
Responsibilities
- Coordinate complex executive calendars and schedule high-priority meetings
- Compose and edit confidential correspondence, reports, and presentations
- Manage office supply inventory and vendor relationships
- Oversee travel arrangements and expense report processing
- Act as primary liaison between departments and external partners
- Maintain digital filing systems with meticulous attention to detail
- Support onboarding processes for new team members
Qualifications
- Minimum 3 years administrative experience in corporate or executive setting
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Proven ability to manage competing priorities in deadline-driven environments
- Discretion handling confidential information and sensitive matters
- Associates degree or relevant certification preferred
- Experience with CRM systems (e.g., Salesforce) preferred