Job Description
We're seeking a dynamic Executive Administrative Assistant to join our fast-paced team in Tampa. This urgent hiring opportunity offers competitive compensation and growth potential. You'll be the backbone of our executive operations, ensuring seamless day-to-day operations while supporting high-level decision-making. If you thrive in a deadline-driven environment and excel at multitasking, this is your chance to make an immediate impact.
Responsibilities
- Manage complex calendars, schedule meetings, and coordinate cross-functional appointments
- Prepare executive correspondence, reports, and confidential documents with precision
- Oversee office operations, including supply management and vendor coordination
- Act as primary point of contact for internal and external stakeholders
- Coordinate domestic/international travel arrangements and expense reports
- Lead special projects including meeting logistics and event planning
- Maintain digital filing systems with strict confidentiality protocols
Qualifications
- Minimum 3 years of executive administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)
- Exceptional organizational skills with attention to detail
- Proven ability to manage competing priorities under pressure
- Discretion handling confidential information
- Associate degree or equivalent professional certification
- Experience with calendar management tools (Calendly, Doodle)