Job Description
Join our dynamic team at Capital Executive Solutions as we urgently seek a highly organized Administrative Assistant to support our fast-paced operations in Sacramento. This is an immediate opportunity to become the backbone of our office, ensuring seamless daily operations while supporting executives and staff. We offer competitive compensation, comprehensive benefits, and a collaborative environment where your administrative expertise will truly shine. If you thrive in detail-oriented roles and excel at multitasking, we encourage you to apply today and start making an immediate impact!
Responsibilities
- Manage executive calendars, coordinate complex meetings, and arrange domestic/international travel
- Prepare, edit, and distribute confidential correspondence, reports, and presentations
- Oversee office inventory, procurement of supplies, and vendor relationship management
- Handle incoming communications, prioritize inquiries, and resolve administrative issues
- Support onboarding processes, maintain employee records, and assist with HR documentation
- Coordinate departmental events, including meetings, conferences, and team-building activities
- Implement and maintain efficient filing systems (digital and physical) for document security
Qualifications
- Minimum 3 years of progressive administrative support experience in a corporate environment
- Expert proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace
- Exceptional organizational skills with ability to manage competing priorities under tight deadlines
- Proven experience handling confidential information with discretion and professionalism
- Strong written and verbal communication skills with polished business etiquette
- Associate's degree or higher in Business Administration or related field preferred
- Ability to work independently with minimal supervision while collaborating effectively in teams