Job Description
We are currently hiring immediately for multiple Administrative Assistant positions across our Washington DC and Florida offices. If you are an organized, proactive professional looking for an urgent opportunity in Office Support, we want to hear from you.
As an Administrative Assistant at Capital Office Solutions, you will be the backbone of our daily operations, ensuring our executive teams and office staff operate efficiently. This role offers a dynamic environment where your organizational skills will directly impact our productivity.
Why Join Us?
- Competitive hourly wage and performance bonuses.
- Opportunity for growth within a stable organization.
- Immediate start dates available for qualified candidates.
Apply today to secure your spot in our team!
Responsibilities
- Calendar & Schedule Management: Manage complex calendars, schedule meetings, coordinate travel arrangements, and prepare itineraries for executives.
- Communication Hub: Serve as the primary point of contact for incoming calls and emails, drafting correspondence and routing inquiries to the appropriate staff members.
- Office Operations: Maintain office supplies inventory, manage filing systems (both physical and digital), and ensure the reception area is welcoming and organized.
- Meeting Support: Prepare agendas, take minutes during meetings, and distribute follow-up action items to relevant stakeholders.
- Data Entry & Reporting: Accurately input data into CRM systems and generate weekly/monthly reports as required by management.
- Event Coordination: Assist in planning and coordinating company events, team-building activities, and client meetings.
Qualifications
- Experience: Minimum of 2-3 years of experience in an administrative or office support role.
- Education: High school diploma or GED required; Associate’s degree or Bachelor’s degree preferred.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Communication: Excellent verbal and written communication skills with a professional demeanor.
- Organization: Exceptional attention to detail and the ability to multitask in a fast-paced environment.
- Flexibility: Willingness to work occasional overtime or weekends as needed for urgent projects.