Job Description
We are looking for a highly organized and proactive Administrative Assistant to join our dynamic team in Virginia Beach, VA. If you are a professional who thrives in a fast-paced environment and values flexibility, we want to meet you.
As an Administrative Assistant at Apex Executive Solutions, you will be the backbone of our daily operations. We are currently offering a flexible schedule to accommodate your lifestyle, making it easier to balance your career with personal commitments.
Why Join Us?
- Competitive salary and comprehensive benefits package.
- Flexible work hours and remote work options available.
- Opportunity for professional growth and development.
- A supportive and inclusive company culture.
Responsibilities
- Manage and coordinate complex calendars for senior leadership, scheduling meetings and resolving scheduling conflicts.
- Prepare, proofread, and distribute professional correspondence, including emails, memos, and reports.
- Organize and maintain both physical and digital filing systems to ensure efficient information retrieval.
- Coordinate company events, prepare agendas, and take detailed meeting minutes.
- Process invoices, expense reports, and assist with general accounting tasks as required.
- Act as the primary point of contact for visitors and clients, ensuring a welcoming environment.
- Perform ad-hoc administrative duties and special projects to support team objectives.
Qualifications
- High school diploma or equivalent; Associate’s degree or Bachelor’s degree preferred.
- Proven experience (2+ years) in an administrative or office support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent verbal and written communication skills with a professional tone.
- Strong organizational skills with the ability to prioritize tasks and manage time effectively.
- Ability to work independently with minimal supervision while maintaining high attention to detail.
- Must be tech-savvy and adaptable to new software tools.