Job Description
We are currently seeking a highly organized and detail-oriented Administrative Assistant to join our dynamic team in San Jose, VA. This is an immediate hiring opportunity for a proactive professional who thrives in a fast-paced environment.
In this role, you will serve as the backbone of our daily operations, ensuring seamless communication and efficient workflow management. If you possess exceptional organizational skills and a commitment to excellence, we want to hear from you immediately.
Why Join Us?
- Immediate Start: Join our team right away.
- Competitive Compensation: $45k - $55k base salary.
- Modern Environment: Work in a supportive, professional setting.
Responsibilities
- Manage complex calendars and schedule appointments, meetings, and travel itineraries for senior management.
- Prepare and distribute meeting agendas, minutes, and presentation materials with high accuracy.
- Handle incoming correspondence via phone, email, and in-person with a professional and courteous demeanor.
- Perform data entry and maintain accurate, up-to-date electronic and physical records.
- Assist in the preparation of monthly reports, expense reports, and internal documentation.
- Coordinate internal and external communications to ensure information flows efficiently.
- Process incoming and outgoing mail and packages.
Qualifications
- High School Diploma or GED required; Associate’s degree or equivalent experience preferred.
- Proven experience as an Administrative Assistant or in a similar support role.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent verbal and written communication skills.
- Strong organizational skills with the ability to multitask and prioritize effectively.
- Ability to maintain strict confidentiality and exercise professional discretion.
- Willingness to work flexible hours as needed.